Custom workflow automation tool development
We design scalable, multilingual automation platforms that eliminate bottlenecks, connect teams, and digitize operations - streamlining workflows, reducing manual work, and boosting productivity across your entire organization.
Based on last 100+ reviews
Why your business needs workflow automation:
A custom automation system reduces manual work, connects tools, and keeps operations running smoothly.
Disconnected tools and manual processes slow everything down
When tasks are spread across emails, spreadsheets, and chat threads, work slips through the cracks.
Manual coordination leads to delays, duplicated effort, and constant follow-ups - making it hard to scale or stay consistent.
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Workflow automation
– Replace manual steps with automated task flows that just work
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Central task hub
– Track all ongoing processes from one dashboard, not five tools
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Automated notifications
– Keep the right people in the loop without chasing updates
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Structured processes
– Ensure every task follows the same reliable steps, every time
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No-code updates
– Modify or build workflows without developers or downtime
Work gets stuck when teams can't coordinate in real time
Without a clear system, people miss tasks, roles overlap, and approvals stall.
Staff waste time asking "who's doing what?" and chasing updates across channels.
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Role-based access
– Assign clear responsibilities and access by team or role
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Approval flows
– Route tasks and documents to the right person at the right time
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Live status tracking
– See task progress in real time to avoid unnecessary follow-ups
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Collaborative tasks
– Share ownership of key steps across departments
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Audit trail
– Every action is logged and traceable for full accountability
Your operations can't scale if processes don't adapt easily
As your business grows, old tools and rigid workflows become blockers.
Updating processes means delays, new hires get lost in the chaos, and quality drops fast.
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Dynamic workflows
– Update flows instantly as business needs evolve
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Reusable templates
– Standardize common processes for easy rollout
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Multi-language support
– Serve global teams with localized content and UI
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System integrations
– Connect CRM, ERP, and more to keep everything in sync
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Performance insights
– Identify process bottlenecks and optimize over time
How AI can enhance workflow automation
Complex logic, unstructured data, and manual decisions have limited automation.
With AI, your workflows can now adapt, understand, and respond - just like a real assistant.
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Data extraction
– Read and structure emails, PDFs, and forms automatically
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Text commands
– Trigger workflows using plain language requests
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Smart decisions
– Let AI choose next steps based on context or history
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Auto-messaging
– Generate emails or messages based on task status
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Flow suggestions
– AI recommends workflow tweaks based on usage
How much does a workflow automation system cost?
Each project is unique, and we tailor every solution to your specific business goals. Below are estimated price tiers to help you understand what to expect at different levels of complexity.
Standard system
A reliable foundation for automating simple processes. Ideal for companies looking to digitize basic workflows quickly.
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Support
- Initial deployment support
- Basic documentation and training
- 12-months post-launch support
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Functionality
- Visual workflow builder – Drag-and-drop flow creation
- Task assignments – Simple step-based task routing
- Status tracking – Basic real-time progress updates
- Email alerts – Notify users at key stages
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Integrations
- File-based data sync
- Email and calendar tools
- Basic CRM or spreadsheet connection
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Extended warranty
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About 3800 kr / month – Includes VPS hosting, priority support, and recovery of fatal and logical errors (e.g., broken flows, miscalculations, system crashes).
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Advanced system
A more powerful, integrated platform with advanced control and insights. Best suited for scaling businesses.
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Support
- Onboarding and training sessions
- 12-months support + extended support option
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Functionality
- Conditional logic – Build smarter, branching workflows
- Role-based access – Assign permissions by role or team
- Approval flows – Add multi-level approvals into tasks
- Audit history – Full change and activity log
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Integrations
- CRM and ERP systems
- Payment gateways
- Notification systems (email, Slack, etc.)
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Extended warranty
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About 5400 kr / month – Includes VPS hosting, priority support, and recovery of fatal, logical, and core system errors, as well as fixes for form behavior and layout issues.
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AI-Powered system
A fully customized ecosystem for complex, multi-region operations. Built for flexibility, automation, and scale.
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Support
- Onboarding and training sessions
- 12-months support + extended support option
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Functionality
- AI decision nodes – Let workflows decide based on context
- Natural language inputs – Trigger tasks with plain text
- Smart form filling – Extract and auto-fill from documents
- Predictive steps – Suggest next actions based on patterns
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Integrations
- Custom APIs
- AI document parsing
- Realtime supplier or logistics data feeds
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Extended warranty
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About 8200 kr / month – Full coverage including VPS hosting, priority support, all types of fatal, logical, core, form, and layout issues, plus vendor/API replacement if external integrations become unstable or deprecated.
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What operations can I automate with workflow automation tools?
From task coordination and document handling to analytics and AI-powered decision-making - workflow automation tools are designed to eliminate manual work, reduce delays, and bring structure to your most critical operations.
Admin and reporting
Control the platform, analyze performance, and manage system-wide settings. Features built for platform owners and managers to ensure visibility and control.
AI-enhanced logic
Use AI to automate complex decisions and reduce manual thinking in flows. Features powered by LLMs that replace old hardcoded rules with intelligent logic.
Process automation
Build, run, and manage core business workflows with minimal manual input. Features focus on automating repetitive tasks and connecting steps across departments.
Document and form management
Automate document creation, approval, and storage throughout your workflows. Features that replace manual handling of forms, files, and compliance documents.
Communication and integration
Keep teams and systems in sync through native and external integrations. Features that automate updates, notifications, and data movement.
On-time development within the fixed price:
Before development begins, we make you a clear offer with final costs and delivery terms. In the next step, we create a detailed brief or technical task, outlining the structure and functionality. This is documented and locked in the BIYRO system.
You’ll get a fully functional website with a full control panel and no vendor lock. We guarantee delivery within the agreed time - or we return your money.
Quick launch
Prompt start of work without long waiting - within 4 days.
Price and terms
We fix the price and approve the terms at the first project stage.
Implementation
Product readiness according to the goals - in 8-24 weeks.
Escrow deal
We work through BIYRO with all the necessary documents.
Answers to common questions:
Still unsure about something? Here are answers to the most frequently asked questions about our process, pricing, and platform.
Working with us
We use a quota system in the BIYRO project management platform. For each milestone, you're given a number of quotas - which can be used for free changes within the project. This allows flexibility without additional costs. You can request changes right after a milestone is completed.
We recommend working through the BIYRO project management system, which generates contracts and adds an extra layer of security. The project is divided into milestones with agreed payment and delivery terms. Payment steps can be 20%, 50%, or 100% of the total budget. Your funds are held in BIYRO and released only after your approval. If we miss deadlines or fail to deliver, you can request a refund directly.
That's not a problem. We'll prepare the technical assignment for you based on your project concept before we begin development.
During the guarantee period, we fix any bugs or issues caused by our development - free of charge. We also offer extended guarantee coverage as a paid monthly service. Pricing is agreed individually per project.
BIYRO is our project management platform for secure development deals. It automatically creates contracts, stores payments safely, and releases funds only after your confirmation. You'll receive an email invitation to the platform once your project is ready to begin.
We offer ongoing support packages tailored to your needs, including maintenance, updates, and feature enhancements. Our team ensures your portal remains up-to-date and continues to meet your business requirements.
Development questions
Yes, AI can enhance your workflows by handling tasks like document parsing, decision-making, and natural language processing. However, AI integration depends on your specific needs and existing infrastructure.
Data migration involves assessing your current data, cleaning it, and transferring it to the new system. We follow best practices to ensure data integrity and minimal downtime during this process.
Our workflow automation tools are designed to integrate with various systems like CRM, ERP, and communication platforms. We'll assess compatibility and plan integrations accordingly.
Absolutely. Our tools support role-based access and customizable workflows to meet the unique needs of each department.
We provide comprehensive training and documentation to ensure your team can effectively use the new system. Ongoing support is also available to address any questions or issues.
Our workflow automation tools are flexible and can be adjusted as your business processes evolve. We offer support to help you modify workflows as needed.
Yes, our solutions are designed to scale with your business, accommodating increased users, data, and complexity.
We implement robust security measures and comply with relevant regulations to protect your data and ensure compliance.
Customer testimonials:
Explore what our customers are saying about their experience working with us. Here are some of our latest reviews and testimonials.
Andrew, URB
Water well drilling
Latvia
Andrew from URB praised the collaboration and the final result, noting that all project stages were completed with attention to detail and responsiveness. The website was designed to accommodate multilingual needs and improve customer interaction.
Custom requests such as calculator logic, localized content, and graphic illustration were handled smoothly. The handover included a full test, admin panel training, and server deployment.
Final feedback was positive - all forms function correctly, the structure is clear, and the site meets business goals.
Aleksandr, Switch Electric OÜ
Electrotechnical industry
Estonia
Throughout the project, Aleksandr and the Switch Electric team remained highly collaborative, providing detailed feedback and participating in each planning and development phase. The client highlighted the importance of flexible data integration and multilingual UI.
The result is a stable, scalable B2B platform tailored to the needs of industrial and construction-focused buyers. 2410's proactive updates, interface clarity, and customizability were praised and confirmed the value of continued partnership.
Maksims, LV Systems SIA
E-commerce / web development
Latvia
Thanks for the updates, now the site feels clear and recognizable. The structure has become much more intuitive, and the backend is manageable.
We’ve successfully prepared the Excel files and can now proceed with product group imports. We appreciate the flexibility with the project stages and training provided.
Overall, we’re very satisfied with the cooperation and outcome.
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